Would you be surprised to learn that Microsoft Outlook 2010 works with all of your electronic mail accounts? Well it can. And if you set this up, you will have a single interface for working with all your email accounts. And if you're like me, with too many accounts, you will never regret making this happen.
If you want to make all your accounts play together you need to concentrate on these 2 things. The first is setting up your copy of Outlook to communicate with your Internet provider's email or Yahoo or Hughesnet or whatever service you are using.
With some of these combinations of accounts you may need to pick which email protocol you are going to set up. Most accounts work with one or both POP3, IMAP. Outlook 2010 supports the two of them, as well as other, less common protocols.
While all of the above isn't usually that hard, there's no way I can cover this part of the project here. The steps you need to follow to make Outlook connect to each mail service is worthy of a full-size article. We need to talk about the other set of tasks.
The Other Set of Things You Need to Do
The second part of this is knowing how to work with messages from different accounts after they end up in Outlook. We will focus our attention on that.
Exactly what to Do When You Get Messages
When you have every little thing in the first part of the process established, Outlook will instantly examine each e-mail consider you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get kept in different spots relying on the messaging method utilized by the service. For instance, messages from Gmail or Hotmail accounts generally wind up in their very own set of folders, while messages from most other services end up in the regular Outlook Inbox.
That begs the question of exactly how you understand which messages are connected with which accounts? The messages that end up in their very own unique folders are simple to figure out. For messages from other services, you could always check the To: field of the message. The email address the message was implied for will appear there.
Exactly What You Need to Do When You Are Getting Ready to Send Messages
When sending out messages, you need to control which account Outlook sends from. Outlook has a default account for sending out email. But you can make it use a different one. This is how you do so:
* When you work on a brand-new message, Outlook presumes that you intend to send the message from the email account you're working in right now. This is a considerable change to Outlook's behavior in the past. In previous versions, Outlook assumed you it should send messages using the default account.
* When you are responding to email, Outlook presumes you want to make use of the exact same account the message was sent to. But you are able to tell it to use a different account if required.
* When forwarding a message, Outlook once again presumes you want to make use of the same account the message was delivered to. You can override this if essential.
Asking yourself exactly how you inform Outlook to make use of a different account. It's simple as long as you work with the message in a window rather than the Reading Pane. Search for the "From" button. It is found beside the "Send" button, and it just appears if you have Outlook set up to work with more than one account. Click the From button and choose the account you want to tell Outlook to .
Control Outlook's Default Account
You can effortlessly change Outlook's default account if that makes it easier for you. Just complete these actions:
1. Click on the ribbon's File tab. This takes you to Outlook's new Backstage view.
2. Click Info in the menu on the left side of the Backstage window. This shows the "Account Information" screen.
3. Click the Account Settings option, then click Account Settings in the menu that appears. Yes this seems strange but that's the way the menu is set up. This opens the "Account Settings" dialog box to the "E-mail" page. You will see a list box containing a list of the e-mail accounts Outlook is set up to work with right now.
4. Tell Outlook which account you want to be the default account. Note that the current default account will be checked already. This activates the "Set as Default" selection.
5. Click Set as Default to set the new default.
6. Click Close to return to the main window.
That's all you need to know to smoothly manage any number of email accounts.
If you want to make all your accounts play together you need to concentrate on these 2 things. The first is setting up your copy of Outlook to communicate with your Internet provider's email or Yahoo or Hughesnet or whatever service you are using.
With some of these combinations of accounts you may need to pick which email protocol you are going to set up. Most accounts work with one or both POP3, IMAP. Outlook 2010 supports the two of them, as well as other, less common protocols.
While all of the above isn't usually that hard, there's no way I can cover this part of the project here. The steps you need to follow to make Outlook connect to each mail service is worthy of a full-size article. We need to talk about the other set of tasks.
The Other Set of Things You Need to Do
The second part of this is knowing how to work with messages from different accounts after they end up in Outlook. We will focus our attention on that.
Exactly what to Do When You Get Messages
When you have every little thing in the first part of the process established, Outlook will instantly examine each e-mail consider you, based upon the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get kept in different spots relying on the messaging method utilized by the service. For instance, messages from Gmail or Hotmail accounts generally wind up in their very own set of folders, while messages from most other services end up in the regular Outlook Inbox.
That begs the question of exactly how you understand which messages are connected with which accounts? The messages that end up in their very own unique folders are simple to figure out. For messages from other services, you could always check the To: field of the message. The email address the message was implied for will appear there.
Exactly What You Need to Do When You Are Getting Ready to Send Messages
When sending out messages, you need to control which account Outlook sends from. Outlook has a default account for sending out email. But you can make it use a different one. This is how you do so:
* When you work on a brand-new message, Outlook presumes that you intend to send the message from the email account you're working in right now. This is a considerable change to Outlook's behavior in the past. In previous versions, Outlook assumed you it should send messages using the default account.
* When you are responding to email, Outlook presumes you want to make use of the exact same account the message was sent to. But you are able to tell it to use a different account if required.
* When forwarding a message, Outlook once again presumes you want to make use of the same account the message was delivered to. You can override this if essential.
Asking yourself exactly how you inform Outlook to make use of a different account. It's simple as long as you work with the message in a window rather than the Reading Pane. Search for the "From" button. It is found beside the "Send" button, and it just appears if you have Outlook set up to work with more than one account. Click the From button and choose the account you want to tell Outlook to .
Control Outlook's Default Account
You can effortlessly change Outlook's default account if that makes it easier for you. Just complete these actions:
1. Click on the ribbon's File tab. This takes you to Outlook's new Backstage view.
2. Click Info in the menu on the left side of the Backstage window. This shows the "Account Information" screen.
3. Click the Account Settings option, then click Account Settings in the menu that appears. Yes this seems strange but that's the way the menu is set up. This opens the "Account Settings" dialog box to the "E-mail" page. You will see a list box containing a list of the e-mail accounts Outlook is set up to work with right now.
4. Tell Outlook which account you want to be the default account. Note that the current default account will be checked already. This activates the "Set as Default" selection.
5. Click Set as Default to set the new default.
6. Click Close to return to the main window.
That's all you need to know to smoothly manage any number of email accounts.
About the Author:
If you would like to use your existing Gmail, Hotmail or Yahoo Mail account with Outlook 2010, or would like to create new accounts for this purpose, here's what you need to do. Get more information.
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