Monday, January 7, 2013

Track Your Assets From Cradle To Grave With Asset Management Software

By Darren Folkes


Tracking your inventory closely is important to increasing profits. Without tracking your assets from cradle to grave, they can be lost due to theft, mishandling, or oversight. Implementing an asset management plan is vital whether you have a multi-million dollar inventory or just carry a few assets.

Setting up an advanced asset management system is fairly easy today because of new, sophisticated software. Using the right software along with RFID tags allows you to track every asset throughout its lifespan. This type of system lets you keep tabs on your profit margin while you know where each of your assets is at any time. This is good for tracking profits and it also helps you comply with regulations and be ready for spur of the moment audits.

Managing your assets properly is a great help with inventory control as well. It makes it easier to order supplies before they get too low and lets you know when it is time to pull assets for retirement or maintenance. Storing warranties and insurance policies is another function of asset management software. You will be able to recover much quicker from a disaster when your business assets are organized. When you use a software management system, you create a trail that follows each asset throughout its lifetime. The data stored for each of your assets can be used for the purposes of improving utilization and efficiency, reducing labor cost, expenses, and waste, financial planning, ordering, inventory control, and auditing.

At one time, advanced inventory management meant you had to deal with a mountain of paperwork. With software options, you can store data in a variety of files such as documents, scanned materials, photographs, and CAD files. Viewing the accumulated data on a computer monitor in a visual display makes it much easier to manipulate and comprehend.

This allows you to create user-defined fields for organizing your inventory by location, lease ID, serial number, RFID, bar code, manufacturer, supplier, product name, purchase cost, purchase date, and any other factor you consider important to your business operation. Controlling your assets means less waste. Waste is a big problem in many businesses including law enforcement, universities, and corporations.

Asset management helps you reduce waste because it prevents you from ordering supplies you don't need. You may have inventory you can't locate so you buy more because you have a pressing need for it. If you know where every single piece of inventory is located, you eliminate the cost of buying things you don't need. That will save money you can put to use in another area of your business. Not only that, you can cut back on storage space when you operate your inventory with peak efficiency.

There are many benefits to implementing an asset management system in your organization no matter what kind of products you need to track. The expense of setting up the system will be recovered in the money you save by being more efficient. When you need a way to increase profits and reduce costs, implementing a system that improves efficiency and reduces waste is a great place to start.




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